X
Northern Talent Cup 2023

Privacy policy

PRIVACY POLICY

This Privacy Policy sets out how your personal data is processed by DORNA Sports, S.L. in relation to your use of the Northern Talent Cup website at https://www.northerntalentcup.com/ (hereinafter, the “Website”) as well as in relation to your participation in and/or attendance to the Northern Talent Cup sporting event (hereinafter, the “Championship”).

This Privacy Policy is addressed to the data subjects whose data may be collected and processed for the purposes described below.

The protection and security of your personal data is essential for us, so through this Privacy Policy we want to explain in a simple, clear, and transparent way how we process and protect your personal information.

In any case, we inform you that Dorna Sports has appointed a Data Protection Officer, with whom you can contact for any question related to the processing of your personal data at the following e-mail address: dpo@dorna.com.

1. DATA CONTROLLER OF YOUR PERSONAL DATA

Below, you will find the details of the entity acting as Data Controller:

2. PURPOSES FOR THE PROCESSING OF PERSONAL DATA

If you address any of your concerns to DORNA through the contact details provided on the Website, we will process your personal data for the following purposes:

Purposes Lawful basis Categories of personal data
To manage the queries and requests made by the data subjects through the different contact channels provided within the Website. Consent
  • Contact details: email.
  • Personal data provided along with the relevant query.

If you wish to receive marketing communications submitted by DORNA, we will process your personal data for the following purposes:

Purposes Lawful basis Categories of personal data
To send you the NTC Newsletter to receive all news and updates. Consent
  • Contact details: email.

Provided you use our Website as a rider, and you wish to participate in the relevant Championship, your personal data shall be processed for the following purposes:

Purposes Lawful basis Categories of personal data
To manage the registration for the Championship. Allow to sign up on the Website, log in as a registered user and manage your user profile. Performance of a contractual relationship.
  • Identification and contact data: name, surname, ID number, email, address, telephone number, team.
  • Personal characteristics data: nationality, sex, age, date of birth, weight, height.
  • Professional data: team, category, license number.
  • Parent/legal guardian data.

To manage the participation in the Championship, which shall include:

  • The management of the contractual relationship generated with the organization, sponsors, and promoters of the circuits in which the rider is involved.
  • The management of travel, accommodation and attendance to events which are necessary to enable the riders’ presence at the Championship.
  • The access control of the rider to the facilities where the Championship takes place.
  • To manage the payments and deposits, if any, to which the rider is obliged within the framework of its registration and participation in the Championship.
  • To manage the riders’ image rights for promotional activities related to its participation in the Championship, in accordance with the provisions of the relevant agreement.
Performance of a contractual relationship.
  • Identification and contact data: name, surname, ID number, email, address, telephone number, team, image, voice.
  • Data on personal characteristics: nationality, sex, age, date of birth.
  • Bank details: proof of wire transfer, proof of insurance.
  • Professional data: team, category, license number.
  • Image and voice (photography, video recording).
  • Parent/legal guardian data.
To manage medical tests and possible accidents, which are necessary to enable the riders’ presence at the Championship. Performance of the contractual relationship
Special category of data (art. 9.2 c & h RGPD)
  • Identification and contact data: name, surname, ID number.
  • Personal characteristics data: sex, weight, height.
  • Bank details: proof of insurance.
  • Professional data: team, category, license number, experience.
  • Parent/legal guardian data.
To send you the newsletter of the Championship and information that might be of your interest such as results, sanctions, race schedules, etc., as well as surveys related to motorsports competitions organized by DORNA or related to services offered within the framework of the Championship. Legitimate interest.
  • Contact details: email.

You hereby acknowledge and agree that, upon your registration on the Website, the management of your account and your user profile requires the processing by DORNA of the personal data you may provide and implies the processing of the personal data derived from your use of the Website for its technical administration.

In connection with the above, we inform you that the processing of your personal data is necessary for you to participate in the Championship. Failing that, we will not be able to manage your participation in the Championship and you will not be allowed to enter the facilities where any of the events are held. Likewise, the data requested in the waivers, agreements or forms processed within the Website are, in general, mandatory (unless otherwise specified in the required field) to fulfill the purposes established for each of these forms. When DORNA collects data from you by other means, data that are identified as mandatory at the time of collection will have that nature.

Provided that you are the parent/ legal guardian of the rider, DORNA will process your personal data for the following purposes:

Purposes Lawful basis Categories of personal data
To prove representation of the rider and, consequently, be able to perform the contractual relationship. Performance of a contractual relationship.
  • Identification and contact data: name, surname, ID number, email, address, telephone number.
  • Bank details.

3. HOW LONG DO WE STORE YOUR PERSONAL DATA?

As a general rule, when the personal data is no longer necessary for the purposes for which they were collected, such as the registration process, the participation in the Championship and the general use of the Website, they will be blocked and will be made available only to the competent authorities for the attendance of legal responsibilities arising from the processing, always in accordance with the applicable regulations, and may not be used for different purposes. Once the corresponding retention periods have elapsed, such personal data will be deleted in accordance with the applicable regulations.

In particular, the data collected for the management and processing of registration applications will be processed during the registration period of the Championship. At the end of the registration period, if the application is not accepted, the data will be duly blocked and will be only made available to the competent authorities regarding the legal actions that may arise from the processing. The data from these data subjects will be retained for a period of 5 years since the last contact, after which it will be erased.

If the application for registration is accepted and the actual participation in the Championship takes place, the data will be processed for as long as they are necessary for the management of the participation of the rider. After the end of the Championship, the data will be kept duly blocked for a period of 5 years from the termination of the contractual relationship.

As per the data processed based on consent, these will be blocked until consent is withdrawn by the data subject. Finally, when it comes to the data processed based on legitimate interest, such will be processed until the data subject objects to such processing and/or, where applicable, when data are no longer necessary for the purposes for which such were collected.

Please note that, the personal data necessary for certification of attendance or participation in the Championship and/or personal data included in audiovisual records may be kept indefinitely.

4. WITH WHOM WE SHARE YOUR PERSONAL DATA

The personal data of the data subjects shall be communicated to third parties related to the management of the Championship:

Additionally, the data may be accessed by DORNA’s suppliers, being such access necessary for the proper fulfillment of certain services, namely, developers hosting service provides and other service providers, where necessary. In this regard, DORNA guarantees that this will be exclusively for the purposes described in this Privacy Policy, in accordance with the data protection regulations and complying with all the technical and organizational measures necessary to ensure the security and confidentiality of personal data.

5. PROCESSING OF PERSONAL DATA OUSIDE THE EUROPEAN ECONOMIC AREA (EEA)

Your personal data may be processed outside the EEA from time to time. This may happen, for example, in those cases where we need to share your data with other entities for any of the purposes described above.

More specifically, when the processing of personal data involves the communication of such data to third countries established outside the territory of the European Economic Area (EEA), the data controller shall ensure that such transfer has adequate guarantees for the processing of personal data, taking into account the exposure to risk of the data subjects, in accordance with the mechanisms provided for in the applicable regulations in order to guarantee an adequate level of security. Consequently, international data transfers in this regard may be carried out to the United States, exclusively for the purposes of web development and email management, which, in all case, shall be performed in compliance with the provisions of the General Data Protection Regulation.

6. YOUR DATA PROTECTION RIGHTS

You may exercise the rights to which you are entitled regarding your personal data sending an e-mail to our Data Protection Officer (DPO) at dpo@dorna.com, at any time and free of charge. More specifically, you have the following rights:

Additionally, you always have the right to file a complaint with a competent supervisory authority when you consider that any of your rights have been violated.

7. RESPONSABILITY OF THE DATA SUBJECT

You hereby guarantee that the personal data you provide to DORNA are true, accurate, complete, and up to date. For these purposes, you are responsible for the veracity of all the data you communicate and will keep the information provided suitably updated.

Likewise, you guarantee that, if you provide information from third parties, you have informed them of the aspects contained in this document. You also guarantee that, should this be the case, you have obtained express authorization to provide those data to DORNA.

8. SECURITY MEASURES

DORNA will always process your personal data in a confidential way, in accordance with the applicable laws and regulations.

For these purposes, DORNA shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored or otherwise processed.

DORNA shall, to this end, consider the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.

9. UPDATE OF THIS PRIVACY POLICY

We may, from time to time, need to update our Privacy Policy. All amendments to this Privacy Policy will be available on the Website. In case of relevant changes, you may receive a notice, either by email, post, or other appropriate means.

Last update: September 2022. © Dorna Sports, S.L.